REGISTRATION POLICIES
Every child who attends a class at Chimo Gymnastics must be registered. Attendance is taken at the beginning of each class and unregistered students will be directed to the Chimo office. Coaches do not have the ability to register students.
COVID-19
In case of any gym closures due to COVID-19, 2 weeks and under no refund or credits will be applied. Closure of 3 weeks or more refunds will be applied, with a 5% holdback to cover online fees.
TRANSFERS
Space permitting, transfers between classes are permitted within the first two weeks of the session. A $15.00 administrative charge is applied.
CLASS CANCELLATIONS/Under enrolled Classes
Chimo reserves the right to cancel classes that do not meet minimum enrollment, and will cancel classes with an enrollment of 1–3 students. Under most circumstances, cancellations will happen one to two weeks prior to the start date and families will be notified via phone and email. Students from cancelled classes may be transferred to another class free of charge.
AGE
Students enrolled in sessional programs must be the age of the specific class by session start date. Students enrolled in year-long programs must be the age of the class as of December 31. Chimo Gymnastics reserves the right to withdraw or transfer students who have been registered in an incorrect age category.
MEDICAL / LEARNING NEEDS
Chimo works to accommodate the needs of all students. Parents/guardians are asked to inform the club at the time of registration of any allergies or physical, behavioural or specific learning needs that we need to be aware of to allow us to create the best experience for each and every child. Failure to disclose gives Chimo the right to withdraw or transfer the child should it be determined that we are unable to provide a safe and/or appropriate learning environment for all.
ADVERTISING / MEDIA AND PUBLICITY
With parental consent, Chimo reserves the right to photograph and film students for advertising and publicity purposes and use these photos and videos at no charge. Parental consent is requested at time of registration.
NSF Charges:
$25.00 will be charged for returned cheques, returned PAD payments or declined credit cards.
Make up classes:
No make up classes will be offered for sickness, vacation or weather-related cancellations.
Weather Cancellation:
Cancellations are based on the School District, Comox Rec Center and Chimo’s best judgment. No refunds or credits will be applied.
Registration Fee: Non-refundable and Mandatory
A mandatory, non-refundable insurance fee of $50 is required for all participants upon registration. The fee is $50.00 to GBC/GCG
Refund/ Withdrawal Policy: Rec and preschool classes, camps, birthday parties, parkour, school groups, homeschool.
- The registration/insurance fee is non-refundable ($50).
- Withdrawals from classes before the session begins: 80% refund of class fee.
- Withdrawals from classes within the first 2 weeks of the session: 80% refund of the prorated balance.
- Summer Camp- refund given with 2 full business day notice of withdrawal.
- Summer Camp -Withdrawals within a camp week: No refund.
- Withdrawals beyond the second week of the session: no refunds.
- In the case of injury or illness with a doctor’s note: a credit OR 80% refund of a pro-rated balance will be given.
- Birthday party cancellations: 80% refund of party fee; no refund on day of cancellation.
- A full refund or credit will be given for a class should it be cancelled due to low numbers.
- With either credits or refunds there will be a 5% holdback to cover online fees.
*Chimo reserves the right to cancel classes or camps due to unpredicted circumstances or events.
